Privacy Policy

Data Controller

Russell Lancaster

Collected Personal Data

iVent Management Services may collect and process the following personal data as part of their professional services:

Full name
Property address
Contact details (telephone number and email address)
Landlord, tenant, or agent information
Tenancy and occupancy details
Meter readings and utility information
Photographic evidence relating to the property
Access arrangements and key collection details
EPC assessment data relating to the property
Health and safety inspection findings, including damp, mould, or legionella assessments

All collected information is handled securely and processed in accordance with applicable data protection legislation, including UK GDPR and the Data Protection Act 2018.

Purpose of collecting data

The purpose of collecting personal data for iVent Management Services is to:

Arrange and manage property appointments and inspections
Identify landlords, tenants, property owners, and managing agents
Prepare accurate inventory reports, check-in/check-out reports, and inspection documents
Carry out Energy Performance Certificate (EPC) assessments and produce legally required certification
Complete SAP assessments, floor plans, and property-related compliance reports
Document the condition of a property with written and photographic evidence
Support tenancy management and dispute resolution if required
Comply with legal, regulatory, and industry obligations
Maintain communication regarding bookings, reports, and property access arrangements
Ensure health and safety compliance through damp, mould, and legionella assessments

All personal data is collected and processed only where necessary for the delivery of professional property services and in accordance with UK GDPR and data protection legislation.